Quotation format
A quotation tells a customer what you will supply, at what price, and for how long the price holds.
Bill formats
Proforma invoice format
A proforma invoice is a price-and-terms document sent before supply, often to collect an advance.
When to use it
- To ask for an advance before you dispatch or start work.
- When the buyer needs a document to raise payment or a loan.
- For exports, to open a letter of credit or for customs estimates.
What it must show
- Heading 'Proforma invoice'
- Number and date
- Your details and GSTIN
- Buyer details
- Items with HSN or SAC, quantity, rate and GST
- Total and validity
- Bank or UPI details for the advance
- Line saying it is not a tax invoice
Good to know
- Issue the tax invoice when goods are supplied or the service is done.
- A proforma is not reported in GSTR-1.
Sample: Proforma invoice format
Made with our invoice generator. The businesses here are examples.
Proforma invoice
This is not a tax invoice. A tax invoice will be issued on supply.
From
Deshmukh Packaging
MIDC Bhosari, Pune 411026
GSTIN: 27ABCDE1234F1Z0
State: Maharashtra (27)
Bill to
Ahmedabad Snacks
Naroda GIDC, Ahmedabad 382330
Place of supply: Gujarat (24)
- Proforma no.
- 2026-27/014
- Date
- 12 Oct 2026
- Valid until
- 27 Oct 2026
| # | Description | HSN/SAC | Qty | Rate (₹) | Taxable value | GST % | IGST | Amount |
|---|---|---|---|---|---|---|---|---|
| 1 | Printed laminated pouches 500 g | 3923 | 10000 | ₹4.20 | ₹42,000.00 | 18% | ₹7,560.00 | ₹49,560.00 |
| 2 | Cylinder making charges | 998912 | 1 | ₹18,000.00 | ₹18,000.00 | 18% | ₹3,240.00 | ₹21,240.00 |
Amount in words
Rupees Seventy Thousand Eight Hundred Only
- Taxable value
- ₹60,000.00
- IGST
- ₹10,800.00
- Total
- ₹70,800.00
Notes and terms
50% advance by bank transfer to confirm the order. Dispatch 10 days after artwork approval.
For Deshmukh Packaging
Authorised signatory
Make one now
Open the generator with this format picked. Print it or save it as PDF.
Questions people ask
Is a proforma invoice a tax invoice?
No. It is an offer. You can't claim input tax credit on a proforma invoice.
Do I pay GST on an advance received against a proforma?
For services, GST is due on advances and you issue a receipt voucher. For goods, GST on advances is not payable. Check with your accountant for your case.
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