Quotation format
A quotation tells a customer what you will supply, at what price, and for how long the price holds.
Bill formats
Purchase order format
A purchase order is what you send a supplier to confirm what you are buying, at what price and when.
When to use it
- Before a supplier dispatches goods or starts a job.
- To fix a price agreed on the phone.
- For any purchase your accountant needs to match against the supplier's bill.
What it must show
- PO number and date
- Your business name, address and GSTIN (as the buyer)
- Vendor name and address
- Items with quantity, rate and GST
- Delivery date and address
- Payment terms
- Signature
Good to know
- Ask the supplier to quote the PO number on their invoice.
- Check the supplier's GSTIN before you pay, so you can claim input tax credit.
Sample: Purchase order format
Made with our invoice generator. The businesses here are examples.
Purchase order
Buyer
Sharma Dental Care
Baner Road, Pune 411045
GSTIN: 27ABCDE1234F1Z0
State: Maharashtra (27)
Vendor
Medline Dental Supplies
Sadashiv Peth, Pune 411030
Place of supply: Maharashtra (27)
- PO no.
- 2026-27/014
- Date
- 12 Oct 2026
- Deliver by
- 27 Oct 2026
| # | Description | HSN/SAC | Qty | Rate (₹) | Taxable value | GST % | CGST | SGST | Amount |
|---|---|---|---|---|---|---|---|---|---|
| 1 | Disposable gloves, box of 100 | 4015 | 20 | ₹320.00 | ₹6,400.00 | 5% | ₹160.00 | ₹160.00 | ₹6,720.00 |
| 2 | Dental impression material 500 g | 3006 | 4 | ₹1,450.00 | ₹5,800.00 | 18% | ₹522.00 | ₹522.00 | ₹6,844.00 |
Amount in words
Rupees Thirteen Thousand Five Hundred Sixty-Four Only
- Taxable value
- ₹12,200.00
- CGST
- ₹682.00
- SGST
- ₹682.00
- Total
- ₹13,564.00
GST summary
| Rate | Taxable value | CGST | SGST |
|---|---|---|---|
| 5% | ₹6,400.00 | ₹160.00 | ₹160.00 |
| 18% | ₹5,800.00 | ₹522.00 | ₹522.00 |
Notes and terms
Deliver to Baner clinic. Payment 15 days from delivery.
For Sharma Dental Care
Authorised signatory
Make one now
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Questions people ask
Is a purchase order a legal contract?
Once the supplier accepts it, it is generally treated as an agreement on the items, price and terms. Keep the acceptance by email or WhatsApp.
Want this inside your own account?
Marketiism keeps your invoice numbers, GST reports, UPI payment links and WhatsApp reminders in one place. Leave your details and we'll call to set it up for your business, or start the trial yourself.
Bill and document formats
Cash memo format
A cash memo is the bill a shop hands over when the customer pays on the spot.
Proforma invoice format
A proforma invoice is a price-and-terms document sent before supply, often to collect an advance.
Delivery challan format
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Hotel bill format
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Restaurant bill format
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Medical store bill format
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Mobile shop bill format
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